CAPAA seeking Project Coordinator applicants

The Washington State Commission on Asian Pacific American Affairs is seeking applicants for a Project Coordinator who will work closely with the Executive Director and Commissioners to serve the needs and priorities of Asian American and Pacific Islander communities in Washington State.


Job Announcement

Title: Project Coordinator
Type: Full Time – Permanent
Salary: $41,000 – $45,000 annually (depending on experience)
Location: Olympia, WA

Position open until close of business on June 19, 2017. Applications will be reviewed as soon as they are received. It will be in your best interest to apply as soon as possible. The Commission reserves the right to make a hiring decision at any time.

About the Commission

The Washington State Commission on Asian Pacific American Affairs is a state agency with an advisory board of 12 commissioners, appointed by the governor, to be a voice for Washington’s diverse Asian Pacific American communities.

Our mission is to improve the lives of Asian Americans and Pacific Islanders in Washington State by ensuring their access to participation in the fields of government, business, education, and other areas (Chapter 43.117 RCW). We work in partnership with our communities and state leaders to respond to concerns and bring about positive change and long-term solutions. Our staff and commissioners:

  • Ensure community voices are heard in state government.
  • Inform communities about laws and policies that affect their well-being.
  • Advocate for policies and services that support the unique needs of our communities.

About the Position

The Project Coordinator is an integral member of a two-person office and works closely with the Executive Director and Commissioners to serve the needs and priorities of Asian American and Pacific Islander (AAPI) communities in Washington State. The Project Coordinator is responsible for project coordination activities as well as the administrative functions of the office. The position also assists in tracking issues and policies impacting the Commission’s stakeholders.

Essential Functions

Project Coordination (approximately 60 percent of duties)

  • Board Meetings and Community Events: CAPAA convenes five public board meetings annually to inform the public about issues that may impact AAPI communities. The Project Coordinator plans, schedules, and attends the public board meetings and other Commission-related community meetings, events, and forums.
  • Communications Products: CAPAA provides regular updates to the public via e-mail, website, social media, and ethnic media to raise awareness of issues that may impact AAPIs. The Project Coordinator prepares legislative updates, correspondence, newsletters, and meeting minutes.
  • Public Policy and Issue Areas: The Commission actively participates in policymaking in education, health & human services, economic development, and other areas. The Project Coordinator represents the Commission at public hearings, state task forces, and community meetings and builds relationships with stakeholders to ensure our communities are represented at the table.

Administrative Functions (approximately 40 percent of duties)

  • Performs the day-to-day activities of office management and serves as a point of contact for the Commission with other state agencies and the general public. Responds to phone, letter, and e-mail inquiries in a timely manner and in accordance with established agency guidelines and standards.
  • Responsible for fulfilling payroll, billing, travel arrangements, and budgeting functions in coordination with the Department of Enterprise Services, which provides accounting and human resources services to the Commission.
  • Develops and manages a work plan for the agency’s internship program, which includes supervising and evaluating interns and volunteers.

Qualifications:

  • A minimum of two years demonstrated success in a leadership role, as a community organizer, or member on a project that required team collaboration in a fast-paced environment.
  • Track record of working with Asian American and Pacific Islander (AAPI) communities, including strong knowledge of histories, cultures, issues, and public policies relevant to AAPI communities. Ability to build effective relationships with people from diverse backgrounds. Fluency in an Asian or Pacific Islander language preferred, but not required.
  • Ability to manage complex and numerous projects simultaneously. Detail oriented individual with excellent time management and organizational skills.
  • A positive, professional demeanor with good interpersonal and customer service skills needed to interact effectively with stakeholders. Excellent problem solving, facilitation, and conflict resolution skills and the ability to provide objectivity in challenging circumstances.
  • Strong written, verbal, public speaking, and interpersonal communication skills.
  • Experience in the production of content for electronic newsletters, websites, and social media. Competency with Microsoft Office products and web publishing.
  • Flexibility to work outside of traditional business hours such as evenings and weekends required as board meetings are held on Saturdays.

Work Environment

  • Position’s assigned duty station is in Olympia, Washington with flexibility for occasional tele-working. Work is performed mostly indoors in an office environment.
  • Schedule: Position is overtime exempt Position is a minimum of 40-hours a week with evening and weekend duties as needed.
  • Physical demands: Must occasionally lift and/or move up to 20 pounds.
  • Travel: Must have reliable transportation as the position requires travel (15% or less) to attend community meetings, CAPAA board meetings across Washington State, and meetings with other state agencies in the Olympia area. Occasional overnight travel may be necessary to attend or present at conferences and trainings both in state and out of state.

Interested applicants should submit the following:

  1. A letter of interest describing specific qualifications.
  2. A current resume detailing applicable experience.
  3. A list of at least three professional references with current telephone numbers.

Please send requested information by mail or email to:

Commission on Asian Pacific American Affairs
Attn: Michael Itti
P.O. Box 40925
Olympia, WA 98504-0925

Email: michael.itti@capaa.wa.gov

Position open until close of business on June 19, 2017. Applications will be reviewed as soon as they are received. It will be in your best interest to apply as soon as possible. The Commission reserves the right to make a hiring decision at any time.

Benefits: Your paycheck is just part of your total compensation. Eligible employees also have access to a competitive benefits package that includes health insurance, retirement, and vacation benefits. More details.

The Washington State Commission on Asian Pacific American Affairs is an equal opportunity employer.